SafeHorizon

Privacy Policy

The SafeHorizon project places great emphasis on protecting your privacy and is working diligently to advance technology to ensure you experience the most secure and empowering online environment. This Privacy Policy pertains to the official website of the SafeHorizon project (Grant Agreement No. 101168562) and governs the collection, safeguarding, and otherwise processing of personal data of users (data subjects) of this website.

Responsibility for the website rests with the SafeHorizon project’s Communication Manager (Privanova SAS, 34, avenue des Champs-Elysées, 75008 Paris, France), dedicated to sharing and disseminating information about the project’s research and results.

This Privacy Policy acts as a transparency tool, informing you of the data practices outlined herein. Using the SafeHorizon project’s website does not imply consent to data practices. You have the right to access, rectify, and delete your personal data, as well as other rights under applicable data protection laws including the EU General Data Protection Regulation (GDPR).

Policy Scope
This Privacy Policy applies to the website project-safehorizon.eu, irrespective of the device used to access it, including computers, mobile phones, tablets, TVs, or other devices.

Collection and Usage of Personal Data

Unless specifically mentioned in the relevant sections of the website, personal data collected from website use is processed as follows:

Email Communication
When you choose to communicate with us via email, we request your name and email address. Providing this information is essential to respond personally to your message. Only your name and email are required for this purpose.

Social Media
Certain web pages on our website may use social plug-ins from external organisations (e.g., reposting content on social media). These organisations may receive and use personal data concerning your visit to our website or apps. If you browse our website or view content on our apps, the information they collect may be linked to your account on their respective platforms. For details on how these organisations handle personal data, please refer to their privacy policies or other legal documents.

Site Visitation Tracking
We use Google Analytics (GA) to track user interactions and gather statistical insights. This data helps us understand the number of website users, their browsing patterns, and their overall journey through our site. Although GA records data such as electronic identification data (such as details about your browsing activities and the device you use). We consider Google a third party, actually our Data Processor. GA employs cookies, which are further described in Google’s developer guides. Disabling cookies in your internet browser will prevent GA from tracking your visit to our website.

Storage of Personal Data

If you provide your contact details through an email or contact form, your details will be securely stored by Privanova SAS and will not be shared with third parties, except as outlined below. Privanova SAS may share data with project partners, but only to fulfill the objectives of the SafeHorizon project, whereby the partners are limited to the context of dissemination activities (e.g. sending invitations to the project events) with regard to the purpose of data processing.

Currently, this website only stores personal data in the following instances:

  • By Us: Privanova SAS directly stores your contact details when you provide them via email or the contact form on the SafeHorizon website.
  • By Third Parties on Our Behalf: Third-party service providers may store your contact details on our behalf to facilitate email communications and other services. These providers are carefully selected to ensure they comply with GDPR and other relevant data protection regulations. We use advanced technology and safeguards to protect your personal data from misuse or unauthorised processing. These safeguards include restricting access to authorised personnel, isolating IT systems used for data processing, and continuously monitoring system access to prevent misuse.
  • Mailing System: Your contact details, including your name and email address, are stored on MailChimp (our mailing system), which is fully GDPR compliant. For more information on how MailChimp handles your data, you can access their Privacy Policy.
  • Contact Form: If you use the contact form on our website, your details are stored on the Privanova SAS server. We ensure that this data is securely managed and accessible only to authorised personnel. Robust technical and organisational measures are employed to protect your data during transfer and storage. These measures include encryption, secure access controls, and continuous monitoring to prevent unauthorised access and misuse.

Retention Period of Personal Data

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected or as required by applicable laws. Specifically, we will retain your data for four years after the SafeHorizon project concludes, which commenced in September 2024. The retention period of four years after completion of the project is necessary to fulfill the requirements of the European Commission that is funding the SafeHorizon project. Once the data is no longer needed, we will securely delete it.

Cookies and Third-Party Cookies

Cookies are small text files used by websites to enhance user experience. Our website uses both necessary cookies and Google Analytics (GA) cookies for statistical insights. Here’s a detailed overview:

  • Necessary Cookies:
    These are essential for the proper functioning of the website. They do not collect personal information and are used to ensure smooth website operation.
  • Google Analytics (GA) Cookies:
    GA cookies track user interactions and gather statistical insights, helping us understand the number of website users, their browsing patterns, and their overall journey through our site. Although GA records data such as geographical location, device, internet browser, and operating system, none of this information personally identifies you. Your computer’s IP address is anonymised by GA services. For more information on GA cookies, please refer to Google’s developer guides.

Managing Cookies
We will not send cookies until you provide your consent, except for necessary cookies, which are essential for the proper functioning of the website and are active at all times. For all other cookies, consent is provided through a consent form. You can manage or block cookies at any time through your browser settings. If you have any questions or concerns about our use of cookies, please contact us at contact@project-safehorizon.eu.

Data Breaches

At SafeHorizon, we take the security of your data very seriously. We have implemented state-of-the-art technology and various safeguards to protect your personal data from misuse or unauthorised processing. These measures include but not limited to:

  • Restricting Access: Only authorised individuals have access to personal data.
  • IT Systems: Our IT systems used for data processing are isolated and continuously monitored to prevent misuse.
  • Continuous Monitoring: We constantly monitor system access to detect and prevent unauthorised activities.

In the event of a data breach, we have a comprehensive response plan to mitigate any potential harm. This includes:

  • Immediate Action: Promptly identifying and containing the breach to prevent further unauthorised access.
  • Notification: Informing affected individuals and relevant authorities as required by applicable laws.
  • Investigation: Conducting a thorough investigation to understand the cause and impact of the breach.
  • Remediation: Implementing measures to prevent future breaches and address any vulnerabilities.

We are committed to protecting your data and ensuring its security. If you have any concerns about data breaches, please contact us at contact@project-safehorizon.eu.

Data Subject Rights

The General Data Protection Regulation (GDPR) is a regulation enacted by the European Union (EU) to protect the privacy and personal data of individuals within the EU and the European Economic Area (EEA). The GDPR applies to any organisation, regardless of its location, that processes the personal data of individuals in the EU/EEA. It aims to give individuals more control over their personal data and to ensure their privacy is protected in today’s digital world.

Under the GDPR, you have several important rights regarding your personal data:

Right of Access: You can access your personal data and obtain further information on how we process it.
Right to Rectification: You can review, correct, update, or modify your personal data.
Right to Erasure (Right to Be Forgotten): In some cases, you can request the deletion of your personal data.
Right to Restriction of Processing: You can request the restriction of processing your personal data under certain circumstances.
Right to Object to Processing: You can object to processing your personal data based on legitimate interests pursued by Data Controllers, including direct marketing and consumer profiling.
Right to Data Portability: You can request your personal data in a commonly used format and ask for its transfer to another controller if technically feasible.
Right to Withdraw Consent: If processing is based on your consent, you can withdraw it at any time.

To exercise any of these rights, please:

  • Contact us using contact@project-safehorizon.eu.
  • Provide sufficient information for identification.
  • Specify the information your request relates to.

Response Time for Data Subject Requests

We strive to fulfill all requests within 30 days. However, depending on the specific right or complexity of the request, this period may be extended.

Data Controller and Contact Details

Privanova SAS, a Private Company registered in Paris with its registered office at 34, avenue des Champs-Elysées, 75008 Paris, France, is the data controller for this website.

Email: contact@project-safehorizon.eu

For any questions, comments, or requests related to this Privacy Policy, you can also contact us at the above email or postal address.

Complaints Procedure

We aim to address any queries or concerns you may have about our use of your data. If you believe that we have not adequately responded to your complaints or concerns, you have the right, under the GDPR, to lodge a complaint with your local data protection or supervisory authority in the European Union or European Economic Area. You can also lodge a complaint with the Commission Nationale de l’Informatique et des Libertés (CNIL):

Contact Information:
Name: Commission Nationale de l’Informatique et des Libertés
Address: 3 Place de Fontenoy, TSA 80715, 75334 Paris Cedex 07, France
Phone: +33 (0)1 53 73 22 22
Website: https://www.cnil.fr/en/professionnel

We are committed to promptly resolving any issues and ensuring that your data is handled in accordance with GDPR and other relevant data protection laws.

If you have any questions or require further assistance, please contact us at contact@project-safehorizon.eu.

Changes to Our Privacy Policy

This privacy policy may be updated periodically to comply with legislative requirements or industry developments. We will not explicitly notify our stakeholders or website users of these changes. Therefore, we recommend checking this page occasionally for any policy updates.

Last updated: 14/11/2024